Signeasy vs SignNow: A Side-by-Side Comparison to Help You Decide

Quick Summary

This article compares Signeasy and SignNow across features, pricing, ease of use, and security to help you find the best e-signature platform for your needs, whether you need a simple tool for document signing, advanced automation, or enterprise-grade tools. 

Signeasy vs SignNow: Which One Should You Choose?

With more teams working remotely, choosing the right e-signature software is now a core business decision, not just a nice-to-have. Platforms like Signeasy and SignNow have replaced paper contracts and manual processes, but they cater to different needs.

Signeasy is designed for speed and simplicity, ideal for individuals and smaller teams. SignNow, on the other hand, leans into advanced automation, making it appealing for larger organizations with more complex workflows.

In this SignWell guide, we’ll compare Signeasy and SignNow side-by-side, breaking down features, pricing, and use cases, so you can choose the tool that fits your needs. 

But first…

Why Listen to Us?

At SignWell, we’ve helped over 65,000 businesses streamline their document workflows with simple, secure e-signatures. With millions of documents signed through our platform, we understand what matters most in e-signature tools like Signeasy and SignNow, what works, what doesn’t, and what truly impacts your daily workflow.

Signeasy vs SignNow: Quick Comparison

Here’s a brief comparison to help you choose between Signeasy and SignNow:

Signeasy

• Ideal for individuals and small to medium-sized teams.
• Advanced authentication options enable you to verify the signer’s identity for added security and compliance.
• Flexible signing options: email, QR code, public links, or in-person.
• AI-powered features help you summarize agreements, extract key data, and search through documents quickly.

SignNow

• Mobile apps for iOS and Android let you send and sign documents anywhere, even offline.
• Built-in payment processing and advanced authentication options for more robust signing workflows.

• Kiosk mode supports in-person signing on iOS or Android. Once one signer finishes, a new form automatically loads for the next.
• Multiple languages for signing sessions make it easy to collect signatures from global teams and clients.

Both offer strong e-signature capabilities, but Signeasy leans toward simplicity and flexibility, while SignNow focuses on advanced workflow automation and enterprise-level features for larger organizations.

What Is Signeasy?

Signeasy is an e-signature and contract management platform designed to help businesses streamline their document workflow processes. It offers legally binding signatures, reusable templates, and secure workflows that cover the entire document process. Signeasy combines ease of use with tools that support faster, more organized agreement management.

Key Features

• Legally Binding E-Signatures: Ensure compliance with global standards like ESIGN, UETA, and eIDAS. Signeasy provides secure, legally valid signatures for professional and regulated use cases.
• Multi-Device Access: Sign and manage documents across desktop, mobile, or tablet. Signeasy supports consistent performance across platforms, including offline signing.
• Flexible Signing Options: Send documents for signature via email, QR code, public link, or in-person signing. This flexibility makes it easy to collect signatures in any setting.
• Automated Workflows: Set signing orders, automate reminders, and add CC’d recipients to keep everyone in the loop, no manual follow-ups needed.
• Custom Fields & Templates: Add fillable fields, such as names, dates, initials, and checkboxes, to your documents. Save time by creating reusable templates for frequently used forms.
• Built-In Audit Trails: Every document comes with a real-time audit trail, capturing key actions and timestamps to support compliance and accountability.
• Robust Integrations & API Access: Connect Signeasy with tools like Google Workspace, Microsoft 365, Salesforce, and Slack. Use the developer-friendly API to embed signing workflows into your own systems.

Pricing

• Free Plan: For individuals who want to test the platform, with 3 documents per month.
• Personal ($15/month/user): Ideal for individuals and sole proprietors; send up to 5 contracts for signature per month
• Business ($20/month/user): Includes unlimited document signing, team collaboration, AI-powered contract summaries, and more
• Business Pro ($30/month/user): Offers advanced contract management, role-based permissions, and 24/7 priority support
• Custom Plan: Tailored pricing available for high-volume needs, non-profits, and large teams. 

Pros

• Minimal setup required, no complex installations or configurations
• Supports unlimited document signing and reusable templates on business plans
• Offers a fast, mobile-friendly signing experience across iOS, Android, and web
• Includes detailed audit trails with timestamps and signer info for legal compliance
• Enables advanced authentication with passcodes, biometrics, and 2FA
• Works offline and syncs automatically when reconnected

Cons

• No built-in payment collection or invoicing features
• Fewer customization options for branding unless on higher-tier plans
• Bulk sending is only available on select business plans
• No admin-level view of all team documents
• Templates can’t be edited after creation

What Is SignNow?

SignNow is a comprehensive e-signature and document management platform that focuses on document automation and enterprise-level features. Designed to handle complex document processes, SignNow offers advanced authentication, payment processing, and integration capabilities that make it suitable for larger organizations with sophisticated document management needs.

Key Features

• Advanced Threat Protection: Uploaded attachments and signing links are scanned for malware and phishing attacks, adding an extra layer of document security.
• Payment Integration: Built-in payment processing allows you to collect payments directly within signed documents, making it ideal for contracts that require immediate payment.
• Advanced Field Types: Support for calculated fields, dropdown menus, radio buttons, and conditional fields that adapt based on user inputs.
• Bulk Sending: Share the same document to multiple recipients at once, ideal for HR, client onboarding, or large-scale outreach
• Kiosk/In‑Person Signing: Enable in-person signatures on mobile devices. After one signer finishes, SignNow automatically regenerates a new form for the next person. 
• Enterprise Security: Advanced security features including single sign-on (SSO), advanced encryption, and compliance with major industry standards, including SOC 2 Type II.
• API and Integration Platform: Robust API with extensive integration capabilities for connecting with CRM systems, document management platforms, and custom applications.

Pricing

• Business ($20/month/user): Basic e-signature functionality with limited features
• Business Premium ($30/month/ user): Adds team features, bulk sending, and payment collections.
• Enterprise ($50/month/user): Full feature set including advanced workflows, SSO, advanced threat protection, and priority support
• Custom Pricing: Available for large enterprises with specific compliance and volume requirements

Pros

• Enhances document security with advanced threat protection and encryption
• Verifies signer identity using methods like phone calls and email authentication
• Tracks every step of a document’s lifecycle with detailed, tamper-proof audit trails
• Enables teams to manage access and permissions across unlimited users
• Allows users to sign and manage documents without an internet connection on mobile devices.
• Supports advanced workflow automation with custom signing sequences

Cons

• Limited customization options for the signing experience without using the API
• Offline functionality is limited to mobile apps; desktop users need an internet connection
• Bulk send and advanced workflow tools may require a learning curve for new users
• Kiosk mode is mobile-only and not available on desktop or web apps
• More expensive compared to competitors like Signeasy.

Meet SignWell: A Smarter, More Suitable Alternative to SignEasy and SignNow

After comparing Signeasy and SignNow, it’s time to meet SignWell: your new go-to e-signature solution. With everything you need to streamline your document signing process, we’ve built SignWell to offer the ease of use you’d expect from Signeasy, along with the automation and security of SignNow, without the steep learning curve or high price.

SignWell fits right into your workflows. With essential features like legally binding e-signatures, reusable templates, customizable workflows, audit logs, and automated reminders, it helps you handle contracts, approvals, and sign-offs with less back and forth. Whether you’re running a solo business or managing a growing team, SignWell keeps things fast, secure, and cost-effective.

Key Features 

• Legally Binding Signatures: Every signature you collect with SignWell is legally binding and meets U.S. and international e-signature standards, so your documents are secure and recognized in court.
• Quick, Simple Document Sending: Upload your document, drag in the fields you need, and hit send. Signers are guided through the process so they know exactly where to sign and what to fill out.
• Automated Signing Workflow: Set up a signing flow and let SignWell take care of the rest. Each signer is notified when it’s their turn, and you can keep track of progress at a glance.
• Built-In Audit Reports: Every signed document includes a detailed audit report with timestamps, IP addresses, and activity logs, helping you stay compliant and prepared for audits.
• “Audit & Lock” Digital Certificate: Once a document is signed, SignWell can digitally seal it, locking it from further edits and adding a certificate that proves its authenticity and integrity.
• Reusable Document Templates: Turn any document into a reusable template for faster sending. Great for forms you use often, like NDAs, contracts, or onboarding paperwork.
• Team Controls & Permissions: Manage users, set permissions, and keep track of document activity all in one place, perfect for teams in HR, legal, or finance.
• Bulk Sending Capabilities:  Need multiple people to fill out the same form? Send one document to a list of recipients, each with their own unique fields.
• In-Person Signing Mode: Sign documents face-to-face with clients or stakeholders using the in-person signing option, perfect for on-site transactions or consultations.
• Seamless App Integrations: SignWell connects with over 5,000 apps through Zapier and native integrations, helping you streamline your workflows without writing any code.
• Secure, Reliable & Compliant Infrastructure: With 99.99% uptime, HIPAA compliance, and secure document handling, SignWell keeps your data protected and always available when you need it.

Pricing

• Free Plan: Perfect for testing the platform with 3 documents per month, 1 template, and essential features
• Light Plan: ($12/month, billed monthly) for individuals with unlimited documents and 5 templates
• Business Plan ($36/month, billed monthly): for teams with 3 senders, unlimited templates, and advanced features
• Enterprise Plan: Custom pricing for large organizations with dedicated support and high-volume API access.

Complete Feature Comparison: Signeasy vs SignNow vs SignWell

Why Teams Choose SignWell

A Functional Free Plan

While tools like Signeasy and SignNow lock key features behind paywalls, SignWell gives you a genuinely useful free plan. Start sending and signing documents without a credit card, ideal for freelancers, small teams, and anyone just getting started.

Simpler, Faster User Experience

SignWell is built to get documents signed quickly, without the clutter. Unlike SignNow’s complexity or Signeasy’s feature gaps, it offers a clean, efficient experience that helps you move fast and stay focused.

Custom Workflows for Any Use Case

Whether you’re collecting multiple signatures in a specific order or want to set up automatic reminders, SignWell lets you build and save workflows that match your exact process, making it the perfect tool for businesses of any size.

Flexible API Pricing

For businesses looking to integrate their e-signature solution into existing workflows, SignWell’s flexible API offers an affordable option with pay-as-you-go pricing starting at just $0.20 per document. Easily integrate SignWell into your processes with a developer-friendly approach that won’t break the budget.

Built for Global Teams

No matter where your signers are, SignWell supports legally binding signatures that meet eIDAS (EU), (U.S.), UETA, and ESIGN requirements. It’s the perfect tool for international teams that need a compliant and reliable solution for document signing.

Unmatched Reliability

SignWell runs with 99.99% uptime and strong security standards, without the steep learning curve of more complex platforms. You get enterprise-grade performance with a smoother, more focused experience.

Final Verdict

If you’re choosing between Signeasy and SignNow, it really comes down to what matters most: Signeasy offers simplicity, while SignNow leans heavily into enterprise-level automation, but both come with trade-offs, whether it’s limited flexibility or a steep learning curve.

That’s where SignWell stands out. It gives you the right mix of features, legally binding e-signatures, smart workflows, team-friendly templates, and secure integrations without unnecessary complexity or inflated pricing. 

Ready to simplify how your team sends and signs documents? Get started with SignWell today!