How to Sign an Offer Letter Electronically (Step-by-Step Guide)

Helpful Summary 

• Overview: This article is a step-by-step guide on signing offer letters electronically using SignWell.
• Why you can trust us: SignWell’s e-signature solutions have streamlined workflows and ensured legal compliance for over 61,000 clients, leading to faster hiring processes and improved efficiency.
• Why this is important: Signing offer letters electronically saves time, enhances security, and improves the efficiency of the hiring process. This convenience benefits both employers and candidates by streamlining workflows and reducing delays.
• Action points: Sign up for a free SignWell account, upload your offer letter, and follow the simple steps to sign it electronically within minutes.
• Further research: Explore other resources on SignWell’s blog to learn about best practices for electronic signatures and additional features that can benefit your hiring process.

Wondering How to Sign an Offer Letter Electronically?

Recruiting has never been easier. Every step of the hiring process is now implemented online – from placing ads, screening candidates, conducting tests and interviews, to making an offer. It gets even better as selected candidates can now accept and sign their offer letters online.

However, while this sounds simple, many candidates face challenges when it comes to signing their offer letters. This is often due to unfamiliarity with electronic signature tools or security concerns.

In this SignWell guide, we share tips on how to sign an offer letter electronically without stress. Our strategies will equip you to complete the process with ease and confidence.

But first…

Why Listen to Us?

At SignWell, we understand the challenges employers and candidates face when signing offer letters. That’s why we’ve developed robust e-signature solutions that simplify the signing process and reduce turnaround times.

How to Sign an Offer Letter Electronically With SignWell

Today, most companies send hiring documents for e-signature instead of mailing them or asking the candidate to come in person. This has made the process convenient and fast.

Although signing offer letters electronically is now a common practice, many candidates still struggle with the process. However, with SignWell, it’s an easy ride. As an electronic signature software, SignWell lets you sign PDFs, Word documents, and other types of files in a matter of minutes. 

Here’s a step-by-step guide:

Step 1: Sign Up for a Free SignWell Account

Creating an account on SignWell is smooth and fast. Here are two ways to go about it: 

• Use your existing Google account to sign up
• Create an account using a password

To sign up with a Google account, click on “Sign up with Google to start” on the SignWell signup page.

A popup page will appear, prompting you to choose the Google account you want to sign up for. 

Your account will be automatically created. 

To sign up on SignWell with an email and password, go to the registration page, fill in your work email, full name, and preferred password in the required fields, and then click continue.

Step 2: Upload Your Offer Letter

After you’ve created your account and verified that you signed up with an email and password, you’ll be taken to your new SignWell dashboard. Click the “Add your first document” button to upload your offer letter.

You’ll find two options: “Upload document” and “Use a saved template.” Let’s ignore the second option for now. 

Click on “Upload Document” to select your offer letter from your computer. 

Next, click “Select a file” to choose the document you want to sign from your computer.

Note: SignWell stores signed documents in a templates folder. You can access those in the future by clicking “Use a saved template” instead of “Upload document.”

Step 3: Sign Your Offer Letter Electronically

Once you’ve successfully uploaded your document, you’ll see a deck of elements on the left side of your screen. These elements allow you to add name boxes, date boxes, and signature boxes for yourself and any other person who will sign the document.

By default, SignWell selects the Signature option from the deck. All you need to do is click on the spot where you want to sign the offer letter. Choose to either type, draw, or upload a scanned version of your signature to sign the letter.

Once you’ve signed the letter, click Save.

To send the document to another signer, click on Send…

Type in the recipient’s email address, and a quick message into the spaces provided. Then click on “Send.”

To download your newly signed offer letter as a PDF file, click on or hover your mouse over the “Share” button and a drop-down list will appear. You’ll also find the option to copy or share your unique document link with other people.

There you have it. You’ve just learned how to sign your offer letter electronically for free in 2 minutes.

Best Practices For Signing an Offer Letter Electronically

E-signatures have become a standard practice. However, to ensure a smooth signing process, it is vital to master the best practices. Let’s learn a few.

Verify the Authenticity of the Letter 

Before uploading an offer letter to a signing platform, check its authenticity. Ensure the letter is truly from the organization you applied to, as it might have been doctored, and you could be dealing with fraudulent characters.

To determine if your offer letter is genuine, try these tips:

• Screen the sender’s information: Check the email address and ensure it matches the domain of the company you applied to. Additionally, verify the contact information in the email to see if it matches the official details listed on the company’s website.
• Check for professional language: Offer letters are often written in a professional tone and are error-free. If the tone of the letter is too casual and contains grammatical errors, it may not be genuine.
• Confirm with the employer: To clear any doubts about the authenticity of your offer letter, contact the employer directly to confirm the offer. 

Review the Offer Letter 

Don’t rush to sign your offer letter without thoroughly reading it to understand the terms and conditions. While the letter might be legitimate, you might not agree with some terms of the job, which may lead to an unpleasant work experience in the future.

Here are some steps you should take:

• Match job titles and descriptions: Ensure the job title and description match what was advertised and what you interviewed for. If there’s a mismatch, bring it to the employer’s attention before signing the letter.
• Compare compensation details: Verify that the salary aligns with what you agreed to during the interview, and check for other benefits. Confirm these details before you sign.
• Confirm start date and work schedule: Check the starting date to ensure your availability. Likewise, confirm the work schedule to see if it’s part-time, full-time, or if you’re expected to work on weekends or do overtime.

Choose a Reliable E-Signature Software

The e-signature platform you choose determines your signing experience and whether your signature is legally acceptable. Not to worry—at SignWell, we’ve mastered the art of seamless and secure electronic signing.

Our system is compliant with US and international e-signature laws, so you have no fear of illegitimacy. 

With SignWell, you won’t be at the mercy of complex software. Our user-friendly interface gives you a smooth signing experience – just a few clicks, and you’re done.

Companies can also track outstanding signatures and completed documents with our document workflows, boosting efficiency. 

For added security, we provide detailed audit trails that allow businesses to track document history.

Convert any document into a template and send it to anyone, from anywhere – even from your phone. 

Finally, SignWell integrates easily with over 5000 apps, including Dropbox, Gmail, and Slack.

Conclusion

Signing an offer letter electronically doesn’t have to be difficult. With the right practices and a reputable e-signature platform, you’ll have a smooth experience.

At SignWell, we simplify the document signing process. We’ve helped thousands of employers and employees start fulfilling working relationships through seamless e-signatures.

Our easy-to-use interface does the job in just two minutes. Sign up for free now and experience smooth and simplified signing.