Discover Our Picks for the 7 Best Real Estate Contract Management Software

Navigating the complex world of real estate transactions can be daunting, but the right tools can transform this challenge into a streamlined, secure, and efficient process. Real estate contract management software in particular can dramatically change the way you do business.

But (as with any big decision) too many choices can be overwhelming. To make the decision easier, we’ve used our insider knowledge and expertise to identify the seven best real estate contract management software solutions.

Read on for SignWell’s lowdown on these top-rated real estate contract management software, and learn how to select one that meets your needs.

What Is Real Estate Contract Management Software?

Real estate contract management software is a tool that helps real estate professionals manage their contracts and transactions. It allows them to create, store, track, and automate contracts and related documents, like offer letters, inspection reports, closing statements, and more. 

Real estate contract management software can also facilitate communication and collaboration between parties involved in a deal, like agents, buyers, sellers, lenders, appraisers, and attorneys. 

Benefits of Using Real Estate Contract Management Software

Real estate contract management software has all kinds of benefits—here are a few of the most impactful:

• Centralized Data: These tools often act as a centralized contract data repository. This means users can store, access, and update all their contract-related documents from one platform, making it easier to manage contracts.
• Automation: Advanced real estate contract management solutions feature automation capabilities that streamline document creation and workflow. This is especially helpful for repetitive tasks like generating disclosures and reports or sending timed reminders about upcoming deadlines or milestones.
• Improved Efficiency: Simplifying the contract management process ultimately reduces costs and increases efficiency. Data shows that contract management software can accelerate negotiation cycles by 50%, reduce erroneous payments by 75 to 90%, and cut related costs by 10-30%.

Criteria to Consider When Choosing Real Estate Contract Management Software

Security

Security is a must-have for real estate contract management software. Look for a system with multi-layered authentication and authorization protocols, as well as encryption and data backup capabilities to ensure document security.

Also, look for data security certifications. SignWell is compliant with SOC 2 Type 2 and HIPAA regulations, demonstrating its commitment to data protection. We also offer features like”encrypted data storage and audit reports to ensure maximum security.

Integrations

Look for a contract management system that’s compatible with other software your firm uses. This could be via native integrations or third-party integration services like Zapier, Make (formerly Integromat), and Tray.io.

On a similar note, API access is critical if you want to integrate your contract management tool with a custom application or build an integration with another service. SignWell’s API is designed to be developer-friendly, with comprehensive documentation and free developer accounts.

Reporting

Contracts are full of valuable real estate data, so having a robust reporting system can be incredibly beneficial. Look for tools that offer built-in reporting features or allow you to easily export data for use in your own reporting systems.

7 Best Real Estate Contract Management Software

1. SignWell
2. SpotDraft
3. PandaDoc
4. Adobe Acrobat Sign
5. DocuSign
6. Dotloop
7. Juro

1. SignWell

SignWell is an e-signature solution that simplifies document signing and contract management for real-estate businesses.

We prioritize ease-of-use without sacrificing core features like bulk sending, signing orders, automated workflows and reminders, real estate integrations, and document management to deliver a comprehensive solution. 

All the signatures you collect with SignWell are legally binding thanks to robust security features and compliance with the most stringent international e-signing standards.

Standout Features

• Document Signing: Make it easy for recipients to securely sign documents with a solution that is compliant with U.S. and international e-signature laws.
• Document Workflows: Quickly track outstanding signatures and completed documents.
• Intuitive Search: Find contracts quickly with advanced filters and query capabilities.
• Audit Reports: Track the history of your documents with detailed audit reports.
• Easy Integration: SignWell works seamlessly with 5,000+ of your favorite apps, including Gmail, Dropbox, and Slack.
• Electronic Signature API: Integrate SignWell’s electronic signatures into your website or application or automate your workflow further.

Pricing

SignWell offers four pricing plans—Free, Personal, Business, and Enterprise. 

The Free plan allows you to try SignWell’s features with 3 documents per month, 1 sender, and 1 template. Personal ($8/month) includes 1 sender, 5 templates, and unlimited documents. Business ($24/month) includes 3 senders (additional senders can be added for $8/month), unlimited templates, and unlimited documents.

The Enterprise plan is customizable and offers unlimited senders, templates, and documents.

API Pricing

SignWell’s API pricing is pay-as-you-go, with 25 free API documents each month. 

We offer volume-based discounts (the more API documents you send, the cheaper they are), free developer test accounts, and enterprise API plans for high-volume usage.

Pros and Cons

Pros

• User-friendly interface
• Robust security measures
• Responsive customer service
• Powerful search
• Seamless signing and tracking of documents

Cons

• Free plan has limited options

2. SpotDraft

SpotDraft is a contract management solution that helps teams create, process, sign, and analyze contracts.

It helps users collect legally binding and secure e-signatures, streamlines collaboration with teams and counterparties, provides accurate reporting capabilities, and offers AI contract analysis.

Standout Features

• Advanced E-Signature Workflows: SpotDraft offers efficient, secure, and fully compliant e-signature workflows designed to optimize the signing process.
• AI Contract Analysis: SpotDraft’s advanced AI technology automates contract review and analysis, helping teams save time and money.
• Centralized Repository: SpotDraft provides a centralized repository to store contracts in a single, secure place, and easily track their progress.
• Templates: SpotDraft’s template library helps users quickly create contracts, eliminating manual effort.

Pricing

Contact sales for a quote.

Pros and Cons

Pros

• Enables efficient contract workflows
• Quick, responsive customer support
• Supports automated reminders
• Has an active audit-trail management system 

Cons

• Many automation features require manual input

3. PandaDoc

PandaDoc is an all-in-one document management tool that helps businesses create, manage, track, and e-sign documents.

It offers a range of features, integrations, and templates to streamline document workflows and increase efficiency.

Standout Features

• Proposals: Create and share professional proposals quickly using customizable templates.
• E-signatures: Collect secure and legally binding electronic signatures for documents.
• Contracts: Use CRM integrations to pull customer data into contracts, simplifying the document creation process.
• Payments: Collect payments directly from contracts, improving cash flow and closing deals faster.

Pricing

PandaDoc offers three pricing plans—Essentials, Business, and Enterprise. 

The Essentials plan costs $19 per user per month, with unlimited document uploads and e-signatures. The Business plan is priced at $49 per user per month and includes additional features like CRM and Zapier integrations, approval workflows, and bulk send capabilities.

The Enterprise plan offers custom pricing based on either per-seat or per-document pricing and includes advanced features like smart content, SSO support, and unlimited team workspaces.

Pros and Cons

Pros

• Create, edit, track, and sign documents quickly and easily
• Responsive customer service
• User-friendly interface

Cons 

• Some users find it difficult to fix mistakes in documents
• Occasional lag when creating documents

4. Adobe Acrobat Sign

Adobe Acrobat Sign is a service provided by Adobe that allows users to easily and securely sign documents electronically.

It offers a convenient way to streamline the signing process, eliminating the need for physical paperwork and making it faster and more efficient.

Standout Features

• Electronic Signatures: Sign documents electronically to reduce turnaround times.
• Document Tracking: Track document progress and status from anywhere.
• Automated Notifications: Receive notifications when documents have been signed or need additional information.
• Workflow Automation: Automate signing and approval orders to keep the process running smoothly.

Pricing

Adobe e-signature plans vary for individuals, teams, and businesses. Individuals can choose Acrobat Standard or Pro to work with PDFs. Pro has more tools, like web forms and redaction. 

Teams can choose Standard or Pro for teams, which adds user management. Businesses can pick Acrobat Sign Solutions, which has integrations and APIs. Prices depend on the plan and the payment period.

Pros and Cons

Pros

• Allows for mobile signing
• Easily integrates with Microsoft Office 365
• Built-in security features like encryption and audit trails
• Can be embedded directly into existing websites through APIs
• Ability to edit PDFs

Cons

• Some signers found the Interface to be overwhelming
• Document setup could be more intuitive
• Many features require an enterprise subscription

5. DocuSign

DocuSign is a digital signature platform that allows businesses to send, sign, and manage documents electronically.

It helps streamline workflows, save time, and enhance security by providing a secure and efficient way to handle agreements and contracts.

Standout Features

• E-signature: Allows users to electronically sign documents, providing a legally binding and secure way to complete agreements.
• Integration Capabilities: Offers seamless integration with over 400 applications, enabling users to incorporate e-signature functionality into their existing workflows.
• Document Tracking and Notifications: Users can track the progress of documents, receive real-time notifications, and set reminders to ensure timely completion and follow-up.
• Template and Workflow Automation: Enables users to create reusable document templates and automate workflows, streamlining repetitive tasks and increasing productivity.

Pricing

The pricing for DocuSign’s real estate e-signature plans ranges from $10 for individuals to $20 per user per month for teams.

Pros and Cons

Pros

• Time-saving and efficient document signing process
• Features encryption and authentication
• Intuitive and user-friendly
• Offers a wide range of integrations with other software and systems

Cons

• Price can be relatively high
• There are reports of confusion and difficulty in navigating the interface
• Some users have experienced challenges in reaching customer support 

6. Dotloop

Dotloop is a real estate transaction management tool with a range of contract management features.

It allows you to create, edit, and e-sign real estate documents and contracts, as well as automate much of the process through native and third-party integrations.

Standout Features

• Access MLS and Association Forms: Access 190+ MLS and association forms through the platform.
• Automation: Automate the signing process with Zapier and other integrations.
• Cloud Storage: Securely store documents in the cloud, and track document status at any time.

Pricing

Dotloop has an Agents plan priced at $31.99/month that includes unlimited transactions and all core features.

Teams and Brokers are both custom plans that include priority support and advanced analytics.

Pros and Cons

Pros

• Very easy to use
• Well-thought-out features (like document splitting)

Cons

• Slightly outdated UI
• Expensive for non-daily users 

7. Juro

Juro is a contract collaboration platform that offers AI-powered assistance to automate routine contract tasks.

 

It provides solutions for drafting, reviewing, and summarizing contracts, with lawyer-grade security and compliance features.

Standout Features

• AI Draft: Create contracts with the help of powerful AI.
• AI Review: Making amendments based on predefined parameters within Juro’s editor.
• AI Summarize: Summarize whole contracts or individual clauses within seconds.
• Contract Collaboration Platform: Create, approve, review, sign, store, track, and connect contracts seamlessly.

Pricing

Contact sales for a quote.

Pros and Cons

Pros

• You can create contracts with a self-serve editor or templates
• You can store, share, and manage your contracts in one place
• You can negotiate and sign contracts online with e-signatures and a collaboration tool
• It has a user-friendly interface and performance

Cons

• Currently supports English language only
• inability to amend agreements after sending them to clients, leading to multiple drafts for minor changes

Conclusion

Real estate contract management software is a game-changer. It streamlines contract workflows, cuts costs, and accelerates deal closure for real estate professionals. With this solution, agents and brokers can effortlessly create, negotiate, execute, and track contracts.

At SignWell, we support realtors with an intuitive, powerful e-signing solution that makes it quick and easy to gather signatures, share, and manage contracts in one place. Features like bulk sending, signing orders, reminders, and real estate integrations are designed to support and enhance real estate workflows.

Sign up for free and see how SignWell can help you grow your real estate business.