How To Insert a Signature in Word Mobile (We Cover 3 Easy Methods)

Quick Summary

Sign Word documents on mobile using three methods: legally binding eSignatures via SignWell, drawing directly in Word, or inserting a signature image. SignWell supports multiple signers, audit trails, and secure handling, while drawing or image methods suit informal approvals. Streamline approvals and share signed documents instantly from your phone.

Struggling to Sign Word Documents on Your Mobile Device?

Ever been stuck needing a signature on a Word document while away from your computer? Maybe you’re closing a deal, approving a contract, or signing off on HR paperwork, and all you have is your phone. 

Printing, scanning, and emailing back and forth isn’t just slow; it’s frustrating, unprofessional, and error-prone.

In this SignWell article, we’ll show you exactly how to insert a signature in Word Mobile using three practical methods. You’ll also discover how to manage multiple signers and keep your Word documents organized and ready to share directly from your mobile device.

But first…

Why Listen to Us?

SignWell has helped more than 65,000 businesses sign over 10 million documents, which gives us deep experience in the electronic signature field. We work closely with users every day to understand real challenges and create simple solutions. This hands-on insight helps us clearly explain the easiest ways to add signatures on Word Mobile without confusion.

Why Add eSignatures to Word Mobile?

• Work Anywhere: Finalize contracts, approve documents, and close deals directly from your phone; no printer, scanner, or computer needed.
• Speed Up Business Processes: Cut turnaround times from days to minutes by letting recipients sign instantly, avoiding unnecessary delays.
• Secure & Compliant: Use encrypted, legally binding eSignatures with full audit trails that meet standards such as the U.S. E-SIGN Act.
• Maintain a Professional Image: Eliminate the messy back-and-forth of printed documents with a clean, guided digital signing experience.
• Streamline Your Workflow: Handle sending, signing, tracking, and filing all in one simple, paperless system on your mobile device.

How to Sign a Word Doc on Mobile

Method 1: Use SignWell

We recommend SignWell because it’s fast, secure, and intuitive. It lets you add legally binding eSignatures to Word documents directly from your mobile device, giving you complete control over your document workflow.

Step 1: Prepare Your Word Document

Open the Word doc on your mobile device and save it to a location you can easily access, like your device storage or cloud drive. Rename it if needed so you can find it quickly.

Step 2: Open SignWell’s Free Document Signing Tool

From your mobile browser, visit SignWell’s Free Document Signing Tool. No app download is required, and you can get started without creating an account.

Tap Choose File(s) and select your Word document. You can upload up to three files at once.

While uploading, you’ll see a toggle option:

• Include Audit & Lock: Turn this on if you want a tamper-proof audit trail and to lock the document after signing.

Tap Sign Document to open the document in SignWell’s mobile-friendly signing interface.

Step 3: Add Signing Fields

The document will open in preview mode. Drag and drop the fields you need:

• Signature
• Initials
• Date
• Text Fields
• Checkboxes

Place the signature field where it’s required in your document. (Typically near the bottom where approvals are required).

Step 4: Sign Your Doc

You have three options to create your eSignature on mobile:

• Type your name and select a style.
• Draw your signature using your finger or stylus.
• Upload an image of your handwritten signature.

Step 5: Add Other Signers (Optional)

If others need to sign, tap Add other signers. This feature requires a free SignWell account, which also unlocks advanced workflow tools like setting signing order, using templates, bulk sending, reminders, and secure document storage.

Step 6: Download Your Signed Document

Once the signature is in place, tap Continue to Download. SignWell processes your document in seconds. You can choose to:

• Enter Your Email: Input your email and click Save & Get My Document to save the signed word file to your free SignWell account and download it.
• Download Without Saving: Click this option to immediately download a fully signed, secure copy directly to your device without creating an account.

Your Word document is now signed, secure, and ready to share.

Also see our article on How to Sign a Word Document.

Method 2: Draw Your Signature Directly in Word Mobile

This method is a quick and free option, but it is not legally binding. It’s useful for informal approvals or personal notes, but for official documents, we recommend using Method 1 (SignWell).

Step 1: Open Your Word Document

Locate the Word document you want to sign on your mobile device and open it using the Microsoft Word app. This tutorial focuses on Word Mobile for Android, but the steps are very similar on iOS.

Step 2: Access the Draw Menu

At the bottom of the document, tap the pencil/edit icon to open editing options. Then, tap the small upward arrow at the far right to expand the menu.

Switch the menu from Home to Draw.

Step 3: Set Up Your Drawing Tools

In the Draw menu:

1. Tap Draw with Mouse or touch.
2. Select the Pen option.
3. Choose your preferred color and line thickness.

Step 4: Draw Your Signature

Touch the document preview above the menu and draw your signature using your finger, stylus, or mouse.

If you make a mistake:

• Use the Stroke Eraser in the Draw menu to erase specific strokes.
• Or tap the Undo button to revert the last action.

Once your signature looks correct, collapse the Draw menu using the downward arrow.

Step 5: Save Your Signed Document

Tap the three dots menu icon at the top right of the preview interface. You can either:

• Save: Overwrite the current document with your drawn signature.
• Save As: Create a new document with the signature while keeping the original unchanged.

Step 6: Share Your Signed Word Document

After saving, your signed document is ready to share via email, cloud drive, or any other sharing method supported by your device.

Also see our article on How to Sign a PDF on Android

Method 3: Insert a Signature Image in Word Mobile

This is a handy option when you want your real handwriting on a document. It also looks clean, feels personal, and works well for informal approvals. However, it is not our recommended method for legally binding signatures.

Step 1: Create a Clear Signature Image

1. Take a blank sheet of white paper and write your signature using a fine point pen.

2. Use your mobile device to take a clear, well-lit photo of the signature and save it to your device’s gallery for easy access.

Step 2: Open Your Word Document

• On the same device where your signature image is saved, open the Word document you want to sign using the Microsoft Word app. 
• This tutorial uses Word Mobile for Android, but the process is very similar on iOS.

Step 3: Access the Insert Menu

1. At the bottom of the document, tap the pencil or edit icon to enable editing.

1. Tap the small upward arrow on the far right to expand the menu.
2. Switch the menu from Home to Insert.

Step 4: Insert Your Signature Image

In the Insert menu, tap Picture.

1. Choose Gallery and select the signature photo you captured earlier.
2. The image will appear in your document. Drag it into the correct position, usually near the bottom, where signatures belong.
3. Use the corner handles to resize it if needed, so it looks natural and proportional.

4. Once it looks correct, collapse the Insert menu using the downward arrow.

Step 5: Save Your Signed Document

Tap the three dots menu at the top right of the preview screen. Choose one of the following:

• Save: Overwrite the current document with the inserted signature.
• Save As: Save it as a new file so the original stays unchanged.

Step 6: Share Your Signed Word Document

After saving, your signed document is ready to share through email, cloud drive, messaging apps, or any share option available on your device.

Also see our article on How to Sign a PDF on iPhone.

Why SignWell Is Our Preferred Option for Adding eSignatures to Word Mobile

Legally Binding Signatures With Full Compliance

Unlike drawn or image-based signatures, SignWell gives you a legally binding signature with a complete audit trail. This includes time stamps, signer details, IP addresses, and activity logs. It meets major standards such as the U.S. ESIGN Act and eIDAS, so your signed Word documents hold up in real business and legal situations.

Works Smoothly on Any Mobile Device

SignWell runs directly in your mobile browser, which means there is no need to install an app or deal with compatibility issues. Whether you use Android or iPhone, you can upload, sign, and download your Word document in minutes. You can even move between devices without losing work.

See our article on How to Sign a PDF in Chrome.

Professional Document Workflow From Start to Finish

You can prepare, send, sign, track, and organize everything inside one simple interface. For example, if you are approving a contract on the go, SignWell lets you place fields, add signers, set reminders, and finalize the document without jumping between multiple apps.

A Guided Signing Experience That Reduces Errors

Mobile screens are small, which makes it easy to place a signature in the wrong spot or miss required fields. SignWell gives you guided field placement and clear prompts that walk you through the document. This prevents mistakes that could delay approvals or force you to redo the file.

Add Multiple Signers and Control the Order

If your Word document needs signatures from a manager, client, or coworker, SignWell makes this simple. You can add multiple signers, assign fields, and choose the order in which people must sign. This is especially useful for people who handle HR approvals, partnerships, or multi-step contracts.

Secure Document Handling for Sensitive Files

Many Word documents contain private information. SignWell uses encryption, secure transfer, and optional document locking so your files stay protected from unauthorized changes. You can turn on audit and lock features with one tap, which keeps the signed version tamper-proof.

Faster Turnaround for Teams and Clients

SignWell removes the back-and-forth that slows mobile signing. Instead of emailing screenshots or waiting for someone to print and scan, your recipient gets a clear digital document they can sign instantly. A contract that would typically take a day can be completed in minutes.

Designed to Look Clean and Professional Every Time

Drawn signatures and photo-based signatures can look shaky or distorted on mobile. SignWell creates a crisp, consistent signature that matches the needs of professional documents such as agreements, compliance forms, legal paperwork, and vendor contracts. The final file looks polished and ready for sharing.

Streamline Mobile Document Signing Using SignWell

Tired of juggling printers, scanners, and email chains just to get a signature? Mobile document approvals can be frustrating and time-consuming, slowing down your workflow and delaying important decisions.

With SignWell, inserting a signature in Word Mobile is fast, secure, and simple. You can create legally binding eSignatures, add multiple signers, track progress, and manage documents, all from your phone. SignWell ensures your approvals are professional, compliant, and error-free every time.

Ready to simplify your mobile signing process? Get started with SignWell today—It’s FREE.