We Tested the 5 Best Healthcare E-Signature Platforms

Helpful Summary

• Overview: This article explores the features, pricing, pros, and cons of five great healthcare e-signature platforms.
• Why Trust Us: SignWell is the e-signature platform of choice for over 61,000 businesses worldwide.
• Why It Matters: Choosing the right e-signature tool is key if you want to access benefits like reduced turnaround times, streamlined workflows, and increased security.
• Action Points: We recommend SignWell, Fill, Foxit eSign, DocuSign, and jSign.
• Further Research: Check out our other e-signature guides for more tool recommendations and insights.

E-signature platforms are becoming an integral part of the healthcare industry. They simplify the process of signing documents and enhance the overall patient experience.

A case study by the University of Pittsburgh Medical Center showed that implementing e-signatures in their surgical consent process reduced the average time for completing and filing consent forms by 75%, from 4 days to 1 day​.

In this SignWell guide, we will explore the five best healthcare e-signature platforms in detail, providing you with comprehensive insights to help you make an informed decision. 

Why Listen To Us?

SignWell has helped 61,000+ businesses across a range of industries—healthcare, financial services, insurance, and more—harness the power of e-signatures. We know what makes a great e-signature platform, and we want to share that knowledge with you.

What Are Healthcare E-Signature Platforms?

Healthcare e-signature platforms are e-signature tools that cater to the unique needs of the healthcare industry.

In addition to the basics (things like document signing and filling), these platforms provide additional features like compliance with HIPAA regulations, customizable templates for healthcare forms, and secure storage of sensitive medical information.

Benefits of Using Healthcare E-Signature Platforms

• Increased Efficiency: E-signature platforms reduce document turnaround times by 80% on average. That means much less time spent on follow-ups, reminders, and chasing down signatures.
• Cost Savings: Businesses save an average of $20 per document when they switch to e-signatures. With healthcare companies handling thousands of documents annually, that quickly adds up.
• Security & Compliance: E-signatures offer more advanced security than traditional pen and paper signatures, like encryption and audit trails. 

Criteria to Consider When Choosing a Healthcare E-Signature Platform

• Ease of Use: The solution you choose needs to be easy to use—both for your team and for patients or external parties signing documents. Look for an e-signature platform with a user-friendly interface and intuitive signing process.
• Integrations: Healthcare organizations use various software tools, from electronic health records (EHRs) to billing and scheduling platforms. Make sure the e-signature platform you pick integrates seamlessly with your current systems.
• Compliance: As mentioned earlier, healthcare is a highly regulated industry. Look for a solution with all the required certifications—HIPAA, SOC 2 Type 2, and more—to make sure your documents are secure and compliant.
• Workflow Automation: Lastly, make sure the platform you pick can automate tedious work with features like signing orders, automated reminders, integrations, APIs, and templates.

5 Best Healthcare E-Signature Platforms

1. SignWell
2. Fill
3. Foxit eSign
4. DocuSign
5. jSign

1. SignWell

SignWell is a simple (but powerful) e-signing tool designed to cut turnaround times and streamline the document signing process.

Our platform is fully compliant with a range of international and industry-specific standards, including:

• SOC 2 Type 2
• HIPAA
• GDPR
• ESIGN
• eIDAS
• UETA

We also offer a range of time-saving and workflow-enhancing features like bulk sending, signing orders, automated reminders, document tracking, audit trails, and customizable templates. Plus, patients and third parties can easily sign documents on any device—no downloads or signups needed.

Key Features

• E-Signature API: Embed e-signatures into healthcare apps and systems or automate your workflows.
• Audit Reports: Generate detailed reports to track the entire document signing process.
• Integrations: Integrate with 5,000+ popular tools like Google Drive, Salesforce, and Microsoft Office to streamline your workflow.
• Advanced Security: Benefit from advanced security features like encryption and secure storage of all documents.
• Customizable Templates: Create customizable templates for commonly used forms and documents.
• Reminders & Notifications: Ensures an efficient signing process with automated reminders, enhancing overall workflow efficiency.

Pricing

At SignWell, we believe in fair, affordable pricing. We offer a free plan that gives one sender 3 monthly documents along with access to features like templates and automated reminders.

Our paid plans include:

• Personal ($8/month): Includes 1 sender, 5 templates, unlimited documents, and features like bulk sending and automated reminders.
• Business ($24/month): Includes 3 senders (additional senders cost $8/month each), unlimited templates and documents, and features like data validation, attachments, and in-person signing.
• Enterprise (custom): A customizable, large team plan that comes with advanced features like high-volume API access and dedicated support.

Our API is pay-as-you-go, and offers 25 free API documents each month, along with volume-based discounts.

Pros and Cons

Pros

• Easy to use
• Responsive customer support
• Affordable plans
• Highly customizable
• Reusable templates 

Cons

• Limited feature options on the free plan

2. Fill

Fill is a web-based e-signing platform with some great features for streamlining your document signing process. There’s a Chrome extension that makes it easy to send and sign documents from any tab in your browser.

Plus, Fill offers thousands of document templates in their library.

Key Features

• Chrome Extension: Fill, send, and sign documents from any tab in your browser.
• Signature Tracking: Keep tabs on the status of your document, from sent to signed.
• Multi-Party Signing: Easily collect multiple signatures on a single document, with each signatory getting a copy.
• Audit Trail: Generate basic audit trails for your documents, with timestamps for when documents were sent and signed.

Pricing

Fill has three plans to choose from—Free, Starter ($9/month), and Pro ($39/month).

All plans have monthly document limits, with Pro offering the highest limit at 200 documents per month.

Pros and Cons

Pros

• Web-based
• Supports multiple signatories
• Offers audit trail

Cons

• All plans have monthly document limits

3. Foxit eSign

For healthcare companies that use Salesforce, Foxit eSign is a convenient choice that adds e-signatures into Salesforce. The platform supports Salesforce field mapping, data merging, and document tracking within the Salesforce ecosystem.

Foxit eSign also works as a standalone product independent of Salesforce.

Key Features

• Field Mapping: Map Salesforce data fields to e-signature fields for easy and accurate document completion.
• Document Tracking: Monitor the status of documents in real-time, ensuring timely completion and signing.
• Data Merging: Merge Salesforce data into the document template to create personalized and error-free documents.
• Simple Templates: Create reusable templates for frequently used documents, saving time and effort.

Pricing

Foxit eSign offers two plans—eSign ($96/year), eSign Pro ($300/year), and eSign Enterprise (custom).

HIPAA compliance is only available on the eSign Pro and up, so almost all healthcare organizations will need to skip the basic plan.

Pros and Cons

Pros

• Easy to use
• Template creation capabilities 
• Responsive customer support 

Cons

• Search interface-related problems
• Slow load times and occasional glitches
• Two-factor authentication challenges

4. DocuSign

DocuSign is a popular e-signature and contract management tool that offers a well-rounded set of features for healthcare companies. It offers identity verification services for eIDAS-compliant signatures, payment processing, and a range of delivery methods—from WhatsApp to SMS.

Key Features

• Integration Capabilities: Seamlessly integrates with a range of platforms like Dropbox, Google Drive, and Microsoft Office.
• Multichannel Delivery: Offers multiple options for document delivery, including email, WhatsApp, and mobile.
• EHR Integrations: Connects with electronic health record systems to streamline document management processes.
• Collaboration: Enables multiple parties to collaborate on a document in real-time.

Pricing

DocuSign offers three e-signature plans—Personal ($10/month), Standard ($25/user/month), and Business Pro ($40/user/month). 

There are also custom, enhanced plans available.

Pros and Cons

Pros

• Reduced costs and increased compliance
• Integration capabilities 
• Advanced document editing features 

Cons

• Concerns about privacy and disclosures

5. jSign

jSign is a unique e-signing platform that uses blockchain technology to secure and verify signatures. This makes it a great option for businesses that require high levels of security and want to ensure the authenticity of their documents.

Key Features

• Blockchain Technology: Guarantees the authenticity and security of signatures using a decentralized ledger.
• Customizable Workflows: Create custom approval workflows that speed up your internal processes.
• Document Management: Store and manage all of your signed documents in one centralized place.
• Audit Trails: Generate comprehensive audit trails that detail access, alteration, and approval of documents.

Pricing

jSign offers four plans—Basic ($9.99/month), Plus ($14.99/month), Pro ($19.99/month), and Corporate (custom).

Pros and Cons

Pros

• Safe and verifiable
• HIPAA-compliant
• Convenient and user-friendly

Cons

• Limited features
• Lacks free plan

Conclusion

If you operate in the healthcare industry, signatures are likely a big part of your day-to-day processes. 

E-signatures can dramatically improve efficiency, but choosing the right tool is a must. The five tools we’ve reviewed in this guide offer some of the top features, pricing models, and security measures in the industry.

Looking for an intuitive, affordable option? SignWell offers all the functionality you need without breaking the bank or inundating your team with unnecessary features. 

Get started with a free account and see for yourself.