Helpful summary
- Overview: This article explores 4 of the best construction contract management software on the market to help you find the right fit for your business.
- Why Trust Us: Our recommendations are based on in-depth analysis and real-world application. We’ve helped 61,000+ businesses simplify contract management—and we aim to help you do the same.
- Why It Matters: Using a great construction contract management tool can reduce human error, improve efficiency, and increase profitability.
- Action Points: Our top picks for construction contract management software are SignWell, Knowify, PandaDoc, and LinkSquares.
- Further Research: Explore each of these software options to determine which best suits your specific needs in terms of features, pricing, and customer support.
Want to Find the Best Construction Contract Management Software For You?
Construction contract management software is a powerful tool that helps construction professionals streamline business processes and increase efficiency.
This kind of software coordinates management across projects and teams in multiple locations. Plus, it automates a lot of manual processes, reducing human error and improving overall efficiency and profitability.
In this SignWell guide, we’ll provide an in-depth look at construction contract management software, including its benefits, features, how it can transform your construction business, and our top four picks.
Why Listen to Us?
Navigating the complex world of construction contract management software can be challenging.
At SignWell, we’ve helped hundreds of construction teams simplify construction contract management software with our intuitive, cloud-based e-signature tool.
With a client list of over 61,000 businesses long, we’ve seen first-hand the transformative power of implementing the right construction contract management software. You can trust us to provide expert insights and unbiased recommendations on the best solutions for your unique business needs.
What Is Construction Contract Management Software?
Construction contract management software is an integrated system that helps construction businesses streamline their operations, from budgeting and communication to scheduling, estimation, and more.
The goal of a good construction contract management software is to clarify the entire construction process.
It allows for better communication and collaboration between stakeholders, and can be used to manage contracts, oversee pricing and payment negotiations, track budgets, organize documents, collect signatures, and more.
Benefits of Using Construction Contract Management Software
Time-saving
Construction projects encompass a range of tasks, including document creation, distribution, milestone tracking, and change order management.
By leveraging contract management systems, these tasks can be automated, reducing the need for manual intervention. This automation streamlines routine and time-consuming activities, empowering project teams to concentrate on the project’s more crucial aspects.
Enhanced collaboration
In an industry that places a high value on trust and collaboration, construction managers recognize the importance of technology for real-time communication. Approximately 66% of construction professionals believe better collaboration leads to higher profitability, highlighting the critical role of seamless teamwork.
Cost savings
Construction contract management software offers a major cost-saving advantage. Manual review and processing of a low-complexity agreement can result in expenses of up to $6,900. By automating tasks like this, construction CMS software significantly reduces costs, providing an efficient and economical solution for managing construction contracts.
Criteria To Consider When Choosing A Construction Contract Management Software
Ease of use
A ContractSafe report reveals that 90% of professionals struggle to understand contracts. Complicated software can add to this problem by introducing another layer of complexity.
So, ease of use should be a top consideration.
The interface should be intuitive and user-friendly, the features should make sense, and the overall process should be streamlined. At SignWell, we’ve worked hard to design our workflow around the ways people naturally use e-singing tools for this very reason.
Collaboration
According to research from Autodesk and FMI, 43% of the most trusted construction firms prioritize collaboration. This highlights the need for software that promotes teamwork, effective communication, and seamless project coordination among team members and stakeholders.
Real-time reporting
Finally, real-time reporting is another crucial aspect to consider when choosing construction management software. A lack of timely and accurate information can lead to costly delays, errors, and miscommunication—all things that construction teams cannot afford.
Top 4 Construction Contract Management Software
- SignWell
- Knowify
- PandaDoc
- LinkSquares
1. SignWell
SignWell is an e-signature tool that helps construction teams streamline the signing process. It makes signing contracts faster and more secure with tools like e-signature signature capture, document workflow automation, and secure online storage.
SignWell lets users track and manage contracts with statuses, notifications, workflows, and more. It’s easy to set a signing order, add collaborators, and integrate with other tools like Dropbox, Google Drive, and Microsoft Office through Zapier to automate your contracting process.
Our tool also lets you generate detailed audit reports to better monitor contracts and stay up-to-date with changes. SignWell’s intuitive design also allows construction teams to search, sort, and view contracts quickly and efficiently.
Key Features
- E-Signature API: Embed e-signatures into your existing applications and processes.
- Automated Workflows: Set up automated workflows to streamline the entire contracting process.
- Search & Sort: Quickly search, sort, and view contracts anytime, anywhere.
- Audit Reports: Generate detailed audit reports to monitor and track changes.
- Contract Templates: Access a library of contract templates and forms.
- Notifications & Reminders: Automate email notifications and reminders to stay on top of contracts.
- Customer Support: Get help with issues or questions from a dedicated customer support team.
Pricing
SignWell offers a free plan that includes one sender, 3 documents monthly, and basic features like reminders and templates.
Beyond that, there are three paid plans—Personal, Business, and Enterprise.
Personal ($8/month) includes 1 sender, 5 templates, and unlimited documents. Business ($24/month) includes 3 senders (additional senders are $8/month each) and unlimited templates and documents.
Enterprise offers unlimited senders, templates, and documents, as well as additional features like a high-volume API and dedicated support.
SignWell’s API pricing is pay-as-you-go, meaning you only pay for what is used. It offers 25 free API documents per month, unlimited API test usage, and automatically scales to usage.
Pros & Cons
Pros
- Intuitive user interface
- Robust security measures
- Outstanding customer service
- Cost-effective compared to certain competitors
- Provides a free plan
- Simplified use and API configuration
- Capable of querying document statuses
Cons
- Unable to edit documents within the application
2. Knowify
Knowify is a platform that helps you and your team manage and analyze your projects.
You can do everything from budgeting, bidding, tracking, and invoicing in one place. Knowify also features a range of contract management features including document management and automated payment options.
Key Features
- CRM: Manage your sales pipeline from lead to close in Knowify. Impress your clients and shorten your sales cycle with e-signature capabilities.
- Job costing & Expensing: Track expenses, create purchase orders, and capture project costs. Knowify will help you identify where your business is making and losing money.
- Proposals & Estimates: Streamline your bidding process with branded templates, embedded catalog access, and a built-in e-signature process.
Pricing
Knowify offers three pricing plans with different levels of features and capabilities.
The Essentials plan is priced at $149 per month and is suitable for self-starters. The Advanced plan, priced at $249 per month, is designed for small teams. Lastly, the Unlimited plan is available for larger or more complex teams, and the pricing is available upon request.
Additional users can be added to any plan for an extra fee of $10 per month per user.
Pros & Cons
Pros
- Serves as a central hub for project management
- Offers a modern job costing approach
- Seamless integrations
Cons:
- Mobile app functionality is very limited
- Users encounter issues with clocking in
- Poor customer service
3. PandaDoc
PandaDoc is a tool that helps you create and manage documents that require signatures, like contracts, work orders, or estimates.
You can use PandaDoc to design and automate forms and applications for different purposes. PandaDoc makes it easy for your clients and partners to review and sign your documents online.
Key Features
- Proposals: Share documents quickly by using pre-built templates that can be customized to suit your needs.
- Quotes: Receive real-time updates when your quotes are opened, viewed, and signed.
- Contracts: Seamlessly integrate customer data from your native Customer Relationship Management (CRM) system into your contracts.
Pricing
PandaDoc offers three pricing plans: Essentials, Business, and Enterprise. The Essentials plan is priced at $19 per user per month and includes features like unlimited document uploads and e-signatures.
The Business plan, priced at $49 per user per month, offers additional features like CRM and Zapier integrations, approval workflows, and bulk sending. The Enterprise plan is customizable and tailored to the needs of large companies with complex document workflows, with pricing available upon request.
Pros & Cons
Pros
- Customer support team has garnered positive reviews
- User-friendly
- Budget-friendly pricing
Cons
- Phone support is available but only as an add-on to paid plans
- Hidden fees
- Extra charges apply for integrating with Salesforce or creating custom workflows through API
4. LinkSquares
LinkSquares is a platform that streamlines the entire contract lifecycle, from drafting to signing to managing.
You can use its customizable templates and Clause Library to create contracts faster and more consistently. With LinkSquares AI, you can also get a quick overview of any contract’s key terms and clauses, as well as extract and organize important data.
Key Features
- Workflow Integration: Seamlessly connects with Salesforce, SharePoint, and other platforms.
- Secure Document Storage: Ensures maximum security with a centralized contract repository backed up to a private cloud.
- Advanced OCR: Offers Optical Character Recognition (OCR) software and AI-enhanced document processing. This allows users to edit, search, and analyze contracts, including scanned PDFs.
Pricing
Contact sales for a quote.
Pros & Cons
Pros:
- Enables full-text search of documents
- Provides visibility into the relationships between documents
- User-friendly interface
Cons:
- Better integration with storage solutions like Box or Dropbox is desired
- Lacks the ability to identify and delete duplicates
- The pricing could be more competitive without requiring a longer-term commitment
Conclusion
Construction contract management software can help you streamline your workflows, reduce errors, and save time and money. In this article, we reviewed four of the best options available in the market based on their features, pricing, customer reviews, and integrations.
At SignWell, we offer construction contract management software that is user-friendly, efficient, and affordable. Our platform allows you to send, sign, store, automate, and track contracts with ease, as well as integrate with your existing tools and systems.
Sign up for free today and see how SignWell can improve your construction contract management process.