We Tested 15 Electronic Signature Tools That Streamline Real Estate Workflows

Quick Summary

This guide covers 15 e-signature tools that streamline real estate workflows by speeding up deals and reducing paperwork. It also highlights key features to look for, like ease of use, compliance, and integration, to help you choose the right solution.

Looking for the Best E-Signature Tool for Real Estate?

Real estate document workflows are as important as they are complex. The right electronic signature tool can dramatically simplify the process—but which do you choose?

At SignWell, we’ve built a leading e-signature solution with the functionality and security that real estate professionals need. As a result, we know a thing or two about what makes for a great real estate signing experience. 

Below, we’ve outlined twelve of the top e-signature tools that you should consider if you’re looking to streamline your real estate document workflows.

Let’s dive in.

Why Listen to Us?

At SignWell, we’re very familiar with real estate e-signing needs. Many of our customers are real estate professionals, and we take pride in providing them with a powerful and user-friendly tool that can scale while remaining secure and compliant.

So, if you’re looking for guidance, we’ve got you covered.

What Is an Electronic Signature Tool for Real Estate?

Electronic signature (or e-signing) tools for real estate allow the parties involved in a property transaction (real estate agents, buyers, sellers, landlords, etc.) to sign contracts and agreements electronically. These tools simplify document signing by allowing all signers to do so online, reducing (or even eliminating) physical paperwork, in-person meetings, and time-consuming back-and-forths.

For an example, consider SignWell.

We offer real estate agents, buyers, and sellers an intuitive e-signing experience backed up by fully compliant anti-tamper measures. Document workflows and automated reminders ensure signers stay on schedule, and a drag-and-drop editor makes document creation simple.

Benefits of Using Electronic Signatures for Real Estate

• Faster Deal Closures: With e-signatures, signers can view and sign documents from anywhere, eliminating the need to meet in person. This speeds up the entire sales process and makes it easier for buyers and sellers to complete deals quickly.
• Increased Efficiency: E-signature tools increase productivity by automating repetitive tasks such as document preparation, storage, and tracking. This minimizes errors and eliminates the need for manual processes, which can be time-consuming.
• Increased Security: Electronic signatures are backed up by highly secure anti-tamper measures to ensure that documents are not altered in transit. Additionally, all data is stored securely on cloud servers with encryption protocols to ensure its safety.

Top 15 E-Signature Tools For Real Estate Workflows

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Now, onto the list.

1. SignWell

SignWell is a secure, compliant e-signing tool packed with features that support real estate workflows.

Automated signing orders, reminders, and bulk deliveries ensure that all signers stay on schedule and in the loop. This is great for documents that require multiple signatures, like contracts, rental agreements, and escrow agreements.

Our digital signature API means real estate agents can collect legally binding signatures within their existing software. Plus, SignWell’s audit trails ensure that all parties have an accurate record of the signing process.

Relevant Features

• E-Signature API: Integrate our API into your website or app code to automate your signature request process and other repetitive admin activities.
• Embedded Signature: Quickly capture signatures on web or app forms without requiring the signer to create an account or follow a link.
• Security: Our security and compliance include eIDAS, ESIGN, SOC 2 Type 2, GDPR, TLS 1.2, AES-256, ISO 27001/27017/27018.
• Document Workflows: Keep deals on schedule by tracking outstanding signatures and actions from everyone involved. Send notifications and set signing orders to automate the process.
• Audit Reports: Generate detailed reports or analyze usage data to see who signed what (and when).
• Custom Templates: Save time on document prep by turning your most used documents into templates.
• Easy Integration: Integrate with your tech stack thanks to 5,000+ integration options, including Gmail, Dropbox, and Slack.

Pricing

SignWell’s pricing is affordable and transparent.

We offer a limited free plan, a Light ($12/month) plan for individuals with light e-signing needs, a Business ($36/month) plan for small businesses and real estate firms, and an Enterprise plan for power users. All paid plans allow for unlimited signed documents each month.

API Pricing

Our API pricing is straightforward, too. It’s pay-as-you-go, and you can send your first 25 API documents each month free of charge!

Pros 

• Personalized and industry-leading support
• Responsive customer support
• Cross-compatibility

Cons

• Limited features offered on the free plan

2. Signaturely 

Signaturely is an e-signature tool that features a clean, drag-and-drop signing UI that is easy enough for any client to grasp, even if they aren’t familiar with e-signing.

You have plenty of options to choose from when designing your documents—from checkboxes and signatures to date fields and images. You can also customize your documents with your logo or branding to give clients a professional, unified experience.

Relevant Features

• Seamless Collaboration: Ensure your deals are closed on time by signing and sending documents to one or several signers.
• Legal Validation: All data collected by Signaturely is legally binding, including signatures, checkboxes, textboxes, and initials.
• Templates: Create reusable document templates and share them with your team to save time.

Pricing

Signaturely’s free plan allows for one signature request per month.

Personal ($20/month) and Business ($40/user/month) offer unlimited signature requests and advanced features like templates and custom branding.

Pros

• 20% discount if you pay annually
• Easy to use
• Responsive email support

 Cons

• Email and knowledge-base support 
• Templates can only be edited by the creator

3. WeSignature

If you’re looking for a platform with unique features to make e-signatures more personal, WeSignature is worth checking out.

The tool offers personalization features like video embedding to help make your documents stand out. There are also features like SMS sign requests and sign reminders that help ensure documents are quickly signed and returned without hassle.

Relevant Features

• SMS to Sign: Let your clients sign on the go with SMS e-signature requests.
• Build a Team: Add team members to a project to better collaborate on documents.
• Password-Protected Documents: Password-protect documents you send for an added layer of security.

Pricing

WeSignature has two plans – Business Pro ($20/month/user), and Enterprise (Custom), including API access and advanced integration.

Pros

• Compatible with a wide range of file formats
• Option to text or email documents to the client
• 30-day free trial

Cons

• No free plan

4. CocoSign

CocoSign is a simple e-signature tool for documents and contracts. It’s a solid option for real estate businesses that need an easy, reliable way to sign and manage documents.

It features intuitive digital and in-person signing, automated reminders and updates, bulk sending, and a clean document management dashboard. There are also audit trails for each document to ensure compliance.

Relevant Features

• Bulk Sending: Easily email documents to multiple recipients at once to speed up the signing process.
• Custom Branding: Add logos and custom branding to signing pages and documents for an on-brand experience.
• Document Tracker: Receive real-time notifications for all documents sent for signing. Use the dashboard to view document statuses at a glance.

Pricing

CocoSign has a free plan that supports one sender and five documents monthly.

Paid plans range from Essential ($8/month) to Advanced Solutions (custom) and offer higher document limits, team members, and participant activities.

Pros 

• Save up to 46% when you pay annually
• 24/7 live customer support
• 30-day money-back guarantee

Cons

• No mobile app version

5. Dropbox Sign

Dropbox Sign is an ideal e-signing vendor for small real estate companies. In addition to integrating well with popular platforms like Salesforce, Slack, and Google Drive, it integrates seamlessly with Dropbox cloud storage.

Relevant Features

• Mobile-Friendly Signing: Reduce delays in the signing process by allowing your clients to sign contracts from their mobiles.
• Automated Reminders: Send automated reminders to your clients when documents are due or contracts need to be signed.
• Document Templates: Reduce repetitive document prep work and use customizable templates to send common forms to stakeholders.

Pricing

Dropbox Sign has four paid plans—Essentials ($15/month), Dropbox One + eSign ($24.99/month), Standard ($25/user/month), and Premium (custom).

Their Essential and Dropbox One + eSign plans are for individual use. The Standard plan suits small teams of two people or more. You’ll need to upgrade to the Premium plan for five or more users.

Pros 

• Easy to use
• Suspicious activity alerts
• Backup and recovery features

Cons

• Lacks helpful tips for more complicated steps

6. Xodo Sign

Xodo Sign is an e-signing tool with security features that reassure real estate professionals concerned about hosting sensitive data online.

Your data is protected with 256-bit SSL encryption and managed by a closely monitored infrastructure. Xodo Sign also integrates with tools like Dropbox and Google Drive for secure document storage.

Relevant Features

• Document Management & Security: Store your documents securely after completion, then permanently remove them, schedule them to auto-expire, or export them to a private location.
• Document Editor: Enhance your real estate documents with Xodo’s drag-and-drop document editor.
• Audit Trail: Keep a secure and comprehensive audit trail of all transactions, including emails, IP addresses, and time stamps.

Pricing

Xodo Sign offers a free plan with five monthly documents and two SMS credits.

Paid plans range from Basic ($9.99/month) to Professional Plus ($99/99/month). There’s also an Enterprise plan that’s customized to your needs.

Pros

• Ideal for small businesses
• App integrations include Dropbox and Google Drive
• Reasonable pricing

Cons

• Templates may include a slight learning curve

7. DocHub

DocHub is popular for PDF editing and document signing for large enterprises.

Their editing and e-signing functionality works seamlessly with Google Workspace, so if you use Google Apps frequently, DocHub could be a tool to consider. There are also powerful collaboration tools for real estate teams that frequently need to work on documents together.

Relevant Features

• PDF Editing and Annotation: Create, edit, and annotate PDF documents with a drag-and-drop editor.
• PDF Forms and Templates: Create your custom forms or use templates to speed up the process.
• Advanced Security: Documents are kept private using OAuth 2.0 authentication, and communication between your computer and DocHub’s servers is 256-bit SSL encrypted. 

Pricing

DocHub keeps pricing simple with two plans.

There’s a free plan that supports five documents, and a Pro ($10/month) plan supports unlimited documents.

Pros

• Great free-forever plan
• Universal language support
• Supports most file formats

Cons

• Form completion on the mobile app could be better

8. PandaDoc

PandaDoc is one of the more popular e-signature tools out there. It offers real estate agents and professionals a comprehensive set of tools for drafting documents, getting them signed, and managing finalized versions. 

Plus, it offers a remote online notary service for documents when required.

Relevant Features

• Templates: A wide range of customizable templates for contracts, proposals, and other documents.
• Integrations: Integration with CRM tools like Salesforce, HubSpot, and Microsoft Dynamics.
• Collaboration: Real-time collaboration features, including role-based permissions and document sharing.
• Document Analytics: Insights on document engagement and activity, helping to track progress and make data-driven decisions.
• Mobile Access: Mobile applications for iOS and Android, allowing document management on the go.

Pricing

PandaDoc offers three pricing tiers—Starter at $35 per user per month, Business at $65per user per month, and Enterprise with customizable pricing.

Starter is designed for creating impressive documents, while Business adds seamless integrations and sends documents in bulk. The Enterprise plan caters to large companies with complex document workflows.

Pros

• Intuitive interface 
• Easy to create and sign documents​ 
• Integrates with various CRM and business tools 
• Document fields are highly customizable

Cons

• The customization options for templates are somewhat restrictive 
• The import process for Word documents can be problematic​ 
• Issues with resizing photos within documents once they are imported​ 
• Certain advanced features are only available on the higher-tier plans

9. ContractPodAi

ContractPodAi is a robust CLM tool that often flies under the radar. The platform’s main differentiator is its use of AI to automate and streamline legal processes. This means faster, more accurate contract generation and management for real estate professionals.

However, it’s worth mentioning that this CLM is best for larger-scale real estate operations. It’s likely way too robust and costly for small teams or solo agents.

Relevant Features

• AI-Powered Contract Management: Utilizes AI for obligation management, contract analytics, and cognitive searchability.
• Smart Repository: Centralized storage for all contracts, supplementary documents, and more (with AI search).
• Templates and Automation: Pre-made templates and auto-document generation streamline the contract creation process.
• Collaboration Tools: Features for real-time collaboration and contract negotiation.
• Advanced Analytics: Provides insights and tracking for key contract metrics and deadlines.

Pricing

Pricing for ContractPodAi is not publicly available. You’ll need to contact their sales team to request a quote.

Pros

• AI-powered features for obligation management and contract analytics​ 
• Intuitive interface
• Ongoing support services 

Cons

• Licensing costs could be better tailored to specific customer requirements​ 
• Lacks advanced features like legal spend management and matter management​ 

10. Ironclad

Ironclad is a very popular CLM platform designed to streamline and automate the entire contract process. It is particularly well-suited for real estate professionals who need efficient and reliable e-signature and contract management solutions. 

Ironclad also uses AI, but not to the same extent as ContractPodAi. Here, the focus is mainly on AI-powered contract review to catch errors and inconsistencies before you send documents out for signature.

Relevant Features

• E-Signatures: Legally binding e-signatures and clickwraps that work on any device, speeding up the signing process.
• AI-Powered Tools: Utilizes AI for contract review, search, and analytics.
• Integrations: Seamless integration with Salesforce, enabling sales teams to manage contracts without leaving the CRM.
• Advanced Analytics: Provides detailed dashboards and reports on contract data, adoption, and engagement.

Pricing

Ironclad offers custom pricing based on your needs. Contact the sales team for a custom quote.

Pros and Cons

Pros

• Seamless integration with tools like Salesforce
• All-in-one platform for drafting, editing, e-signatures, and analytics
• Easy-to-navigate

Cons

• Can be costly
• Lacks some advanced features 

11.  Conga Contracts

Conga Contracts (part of the Conga suite) is a comprehensive CLM solution that simplifies and automates the contracting process.

Conga was originally established to enhance digital documentation processes and merged with Apttus to create a robust platform that covers the entire revenue lifecycle. It integrates seamlessly with other Conga products and major platforms like Salesforce.

Relevant Features

• E-Signatures: Legally binding electronic signatures that are compliant with global regulations (UETA, ESIGN Act, eIDAS).
• Integration: Integrates with Docusign and Adobe Sign for digital transaction management.
• Document Package Wizard: Easily create distinct teams and assign them to specific documents (along with access rights, siloed communication channels, and more. 
• Identity Verification: Strong authentication options to ensure signer identity.
• REST APIs: Allow embedding e-signature functionalities into various applications.

Pricing

Conga provides personalized pricing based on each business’s needs, so you’ll need to contact them for a quote.

Pros

• Seamless integration with Salesforce
• Effective customer support and training
• Tons of customization options 

Cons

• High licensing and integration costs 
• Limited template customization 
• Limited access to some advanced features

12. Docusign

DocuSign is a comprehensive, cloud-based platform for digital agreements. It is particularly suited for real estate transactions, providing tools that streamline the signing and management of documents. 

Relevant Features

• E-Signatures: Collect legally binding e-signatures that are compliant with global regulations.
• Compliance: Access up-to-date state and local real estate forms to ensure compliance.
• Integration: Seamless integration with popular tools like Salesforce, Google Drive, and Microsoft Dynamics.
• Pre-filled Templates: Slash document setup times by starting with pre-filled templates.
• Custom Workflows: Customizable task lists and approval workflows to streamline the contract lifecycle. 

Pricing

The pricing for Docusign’s real estate e-signature plans ranges from $15 per month for the Real Estate Starter plan to $45 per user per month for the REALTORS® plan. The plans offer various features, including real estate forms, transaction workspaces, customized branding, collaborative commenting, and more.

There are also customizable Enhanced Plans.

Pros

• Intuitive interface and streamlined signing process
• Seamless integration with Salesforce and other tools 
• Ability to set up customizable task tracking and dashboards for transaction management

Cons

• The per-user pricing of some plans can price out small businesses.
• The interface can be overwhelming initially.

13. Adobe Acrobat Sign

Adobe’s e‑signature solution integrates seamlessly with Acrobat PDF tools and offers legal-grade, cloud-based signatures. It’s trusted across industries like legal, finance, healthcare, and real estate. AI-powered “contract intelligence” features help in understanding and comparing complex contracts.

Relevant Features

• Advanced Signing Options: Supports in-browser, mobile, handwritten, digital (certificate-based), and cloud signatures; includes multi‑party and in‑person signing.
• Compliance & Security: Meets global legal standards (EIDAS, HIPAA, FERPA, FDA CFR 21, etc.) with full audit trail and signer authentication.
• AI Contract Companion: The add‑on lets users summarize contracts, detect discrepancies across versions, and highlight key terms.

Pricing

Adobe Sign is available with every Adobe Acrobat plan.

These range from $12.99/month to $19.99/month for individuals and $14.99/month/user to $23.99/month/user for teams.

Pros 

• Deep integration with Acrobat PDF tools
• Comprehensive legal compliance and security
• AI features simplify contract review

Cons

• Can become costly at higher tiers
• Transaction limits on certain plans
• Some integration/API features require top-tier or custom plans.

14. RightSignature

RightSignature is a web- and mobile-based e-signature solution, originally launched in 2008, later acquired by Citrix and integrated into ShareFile. It enables secure, legally binding signatures with customizable templates, audit logs, and workflow automation, designed for fast, frictionless client onboarding and strong compliance across devices.

Key Features

• Cross‑Platform Signing: Supports mobile, in-person signing, and legally binding digital signatures.
• Security & Compliance: Biometric signing data, audit logs, 256-bit encryption, complies with e-signature legal frameworks.
• Workflow Tools: Includes document routing, reminders, permission controls, version history, and third-party integrations.

Pricing

RightSignature has three plans: Advanced ($17.60/month), Premium ($27.50), Industry Advantage ($45.83), and Virtual Data Room ($75), each with a 30-day free trial. 

Pros 

• Strong security with biometric data capture
• Intuitive template reuse and branding
• Suitable for SMBs and regulated industries

Cons

• UI can feel clunky for new users
• Pricey compared to newer alternatives
• Fewer self-serve customization options

15. Zoho Sign

Zoho Sign is part of the larger Zoho ecosystem and is designed for businesses looking for affordable, legally binding e-signature capabilities with deep CRM and office suite integration. It’s particularly powerful if you’re already using Zoho CRM, Zoho Docs, or Zoho Mail, but it also integrates with Microsoft 365, Google Workspace, and Zapier.

Relevant Features

• Workflow Automation: Create signing workflows, set recipient order, reminders, and automated expiration timelines.
• Integrations: Works with Zoho apps, Salesforce, Microsoft Teams, Google Drive, Dropbox, Zapier, and Box.
• Mobile App: Native apps for iOS and Android with full functionality for sending and signing.

Pricing

The Free Plan includes 5 envelopes/month with basic features like reminders and cloud storage. The Standard Plan ($12/user) adds more envelopes, authentication, and integrations. The Professional Plan ($20/user) offers unlimited envelopes, branding, and reporting. The Enterprise Plan ($28/user) includes advanced features like bulk send, payments, APIs, and white labeling.

Pros

• Free plan with generous limits
• Excellent for Zoho Suite users
• Affordable API access in the Enterprise plan

Cons

• Bulk sending & custom branding are only available in higher tiers
• Limited advanced document editing compared to Adobe/PandaDoc
• Not ideal for non-Zoho users unless integrations are configured

Criteria to Consider When Choosing an Electronic Signature for Real Estate

• Compliance and Security: Security is a significant concern for sensitive real estate documents. Select a tool that is compliant with e-signing regulations and laws like eIDAS, ESIGN Act, and UETA, and uses encryption to protect your data.
• Ease of Use: Choose an e-signature tool with straightforward integration processes, secure authentication methods, and a simple user interface. This will help streamline your workflow and make it more efficient.
• Compatibility: Check whether the tool is compatible with your existing systems and processes, such as web browsers, document formats, and email providers.
• Cost: Compare the pricing plans of available tools to choose one that fits your budget. Look for free plans and free trials you can use to test the tool out.
• Integration: Check whether the tool offers native integrations with your tools. Accessible APIs and interactions with tools like Zapier and Integromat are also important.
• Customer Support: Finally, you’ll need quick and efficient help with the tool when issues arise. Check out reviews to learn about users’ experiences with a tool’s customer support offering rather than relying entirely on marketing materials.

How to Choose the Right E-Signature Tools That Streamline Real Estate Workflow 

1. Understand Your Real Estate Workflow Needs

Before choosing an e-signature tool, take time to map out your typical workflow, from listing agreements and disclosures to purchase contracts and closing documents. Consider how many people are involved (agents, buyers, sellers, legal reps), what types of documents you handle frequently, and which steps are most time-sensitive. 

2. Prioritize Specific Integrations

Look for tools that work natively with real estate software like Dotloop, DocuSign Rooms, Zillow, Skyslope, and popular CRMs like Salesforce, HubSpot, or Follow Up Boss. These integrations allow automatic syncing of documents, contacts, and transaction records, saving time and reducing errors. SignWell also integrates with over 5,000 apps via Zapier and provides a flexible API for custom integrations, making it easy to connect with the tools your real estate team already uses.

3. Look for Legally Compliant and Secure Solutions

Ensure the tool complies with the legal and regulatory standards required in your industry. Features like audit trails, tamper-proof documents, and two-factor authentication are necessary for protecting sensitive client and transaction data. SignWell is fully compliant with ESIGN, UETA, and eIDAS, offering legally binding signatures with detailed audit trails.

4. Evaluate Mobile Functionality

A mobile-responsive platform is needed for both agents and clients who often sign documents while traveling, during property showings, or outside regular office hours. Ensure the tool offers a mobile app or mobile-optimized web version with full functionality, not just basic viewing or signing. 

5. Choose a Tool with Customizable Templates and Automation

Time-sensitive real estate workflows benefit from reusable templates for frequently used documents like listing agreements, NDAs, buyer representation agreements, or rental applications. Combine this with automation features like pre-filled fields, conditional logic, and role-based routing to eliminate repetitive tasks. SignWell supports customizable templates and document routing, making it easier to send, sign, and manage high-volume real estate paperwork with minimal effort.

Close Deals Faster With SignWell

Electronic signatures streamline workflow processes to increase efficiency and productivity in the modern real estate industry.

At SignWell, we offer features that simplify closing deals, from easy document sharing to secure online signing. Our platform is built with advanced security and audit trails, so you can be sure your documents are kept safe and protected. Plus, our intuitive user interface makes it easy for anyone to sign electronically—no training required.

Ready to automate your real estate document workflow? Get started with a free account and see what SignWell can do.