Wedding Planner Contract (Free Sample)

Here is What's in the Contract for Wedding Planners:

  • A contract that can be used to set terms between a wedding planner and the happy couple
  • Sections detailing wedding schedule, vendors involved, rehearsals, and more
  • Created (and approved) by legal experts

Wedding Planner Contract

This Wedding Planner Contract (the “Contract”) is entered into ____________________ (the “Effective Date”), by and between ________________________, with an address of _____________________________ (the “Client”) and _________________, with an address of _______________________________, (the “Planner”), also individually referred to as “Party”, and collectively “the Parties.”


  1. Wedding Details. 

Wedding Date: _______________________________ (the “Wedding Day”)

Ceremony Location: _______________________________

Reception Location: _______________________________


  1. Planner Duties. The Client engages the Planner’s services to perform the following duties with regards to the event:

    1. Unlimited consultations via email and/or telephone.

Planner’s Telephone Number: _______________________________

Planner’s Email Address: _______________________________

Client’s Telephone Number: _______________________________

Client’s Email Address: _______________________________

  1. Unlimited face to face consultations. Be advised, extra costs will be incurred for travel expenses if the meeting is more than _____ miles from the Planner’s home/office.

  2. Assistance with budget and breakdown of costs.

  3. Discussion of and development of theme/style for the wedding.

  4. Find all suppliers and/or service providers.

  5. Management and coordination with ceremony and reception location personnel.

  6. Management of all suppliers and/or service providers. Be advised, extra costs will be incurred for travel expenses for any travel more than ______ miles from the Planner’s home/office.

  7. Visit ceremony and reception location prior to Wedding Day.

  8. Provide a detailed timeline to suppliers and/or service providers and bridal party.

  9. Confirmation and follow-up with all suppliers and/or service providers 1-2 weeks prior to Wedding Day. 

  10. Day of coordination and supervision until _____________________________.

  1. Payment. The Parties agree to the following Payment and Payment Terms:

Total Fee for Services: _________________________________________________________

Non-Refundable Deposit Due Upon Execution of Contract: ___________________

Balance Due: __________________________________________________________________

Balance Due Date: ____________________________________________________________

  1. Cancellation. 

By Client. The Client may cancel this Contract at any time. If the Client cancels up to ____ days prior to the Wedding Day, the Client will be entitled to a full refund, except for the non-refundable deposit. If the Client cancels between ____ and up to ______ days prior to the Wedding Day, the Client will be entitled to a fifty percent (50%) refund. If the Client cancels less than ____ days prior to the Wedding Day, the Client will not be entitled to a refund.

By Planner. The Planner may cancel this Contract at any time. If the Planner cancels, the Planner must provide a suitable, replacement planner, subject to the Client’s approval, which shall be obtained in writing. In the alternative, the Planner shall refund all monies previously paid by the Client, including any non-refundable deposits. In the event the Planner finds a suitable replacement planner, the Planner shall forward all monies previously paid by the Client to the replacement planner, less any monies the replacement planner agrees have been earned by the Planner for services performed until the date of cancellation.

  1. Planner Limitation of Liability. The Planner will endeavor to find top suppliers and/or service providers. However, the Planner does not guarantee any suppliers’ and/or service providers’ performance and/or product. The Planner will not be responsible for any supplier and/or service provider performance and/or product. In the event the Client changes the date of the wedding, the Planner will make every effort to accommodate, but the Planner’s availability is not guaranteed for any other date than the date stated above.

  2. Dispute Resolution and Legal Fees. In the event of a dispute arising out of this Contract that cannot be resolved by mutual agreement, the Parties agree to engage in mediation. If the matter cannot be resolved through mediation, and legal action ensues, the successful Party will be entitled to its legal fees, including, but not limited to its attorneys’ fees.

  3. Severability. In the event any provision of this Contract is deemed invalid or unenforceable, in whole or in part, that part shall be severed from the remainder of the Contract and all other provisions will continue in full force and effect as valid and enforceable. 

  4. Legal and Binding Agreement. This Contract is legal and binding between the Parties as stated above. This Contract may be entered into and is legal and binding both in the United States and throughout Europe. The Parties each represent that they have the authority to enter into this Contract.

  5. Governing Law and Jurisdiction. The Parties agree that this Contract shall be governed by the State and/or Country in which the wedding will occur.

  6. Entire Agreement. The Parties acknowledge and agree that this Contract represents the entire agreement between the Parties. In the event that the Parties desire to change, add, or otherwise modify any terms, they shall do so in writing to be signed by both parties.


The Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:



Signed: _____________________________________

Name: _____________________________________

Date: _____________________________________


Signed: _____________________________________

Name: _____________________________________

Date: _____________________________________

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